The tip that I would like to share with you today is regarding Setting up Site Collection Administrators. Here’s a video you can watch on how to make it happen and explaining the authority of site collection admins.
For some of you, this information might not be that useful since you do this stuff day in and day out as SharePoint server admins. However, my hope is that everyone gets some new information out of it.
Being a site collection administrator is a super important role in organizations. You are not the SharePoint server admin with all the powers over the server, but neither are you a subsite owner or end user. This means that you are probably what I refer to as a Power User. An extremely important role within governing and administering SharePoint sites.
One of the misunderstandings that I have seen people have is that if you are a top level site owner in a site collection, you must be a site collection owner as well. Not true. A site owner (or sometimes refer to as subsite owner) has admin privileges on a site (which very well could be the top level site), but if you go to the Site Settings page and don’t see ‘Site Collection Administration’ section, you are not the site collection administrator.
In my personal opinion, all SharePoint server admins should be very careful whom they appoint as the site collection admins since that’s a pretty heavy responsibility that should not be taken lightly. You cannot take this person’s rights away from seeing All of the information in the site collection. The site owner might go ahead and remove all security groups from a site, but this person will still have access to all data (and that’s a feature by the way, not a bug :-)).
Check out the video on setting up site collection administrators to see how it’s done in action and some tips, tricks and best practices along the way.